These Terms and Conditions apply to all attendees who have registered to attend PyBeach.
In the course of registering for the event, personal information will be collected about attendees such as their name, contact details, etc. This information is required to facilitate registration to the event, for catering requirements, for organizers or their agents to contact particular attendees as and when required in respect of the event, and for accounting and donation records. Attendees who do not disclose this personal information will be unable to complete registration at the event and will therefore not be able to attend.
Personal information is handled in accordance with the PSF's Privacy Policy.
From time to time event organisers update their information and website practices. Please regularly review this page for the most recent information about the event privacy practices.
If you would like to cancel your registration, please contact us at registration@pybeach.org.
You may substitute another person on your ticket, however you must contact us with this person's registration details at registration@pybeach.org. If you wish to substitute after September 14, 2025, please note that we will not be able to provide any personalised items.
The event may provide attendees with access to a wired and/or wireless network. Access to this network is a privilege and not an entitlement, and must be used appropriately. Inappropriate use includes, but is not limited to: unlawful activities, interfering with the equipment or network access of others and not respecting the reasonable expectations of privacy that attendees have for traffic flowing through the network.
If any attendees use the network inappropriately, then the event organisers will take any enforcement action they consider appropriate. Enforcement action includes but is not limited to:
Be aware that for security and operational reasons the event organizers may both monitor and log network traffic.
PyBeach is proud to support people from all walks of life and will not tolerate in any fashion any intimidation, harassment, and/or any abusive, discriminatory or derogatory behaviour by any attendees of the event and/or related events.
Examples of these behaviors and measures the event organizers may take are set out in the Code of Conduct. By registering for and attending PyBeach, you agree to this Code of Conduct.
Event organizers may provide recordings of talks (audio and/or video) given at the event. This service is provided on a best-effort basis only. Any recordings will be released as and when they are ready, which may be some time after the conclusion of the event, and the recordings may be of varying quality.
This applies to all attendees of PyBeach and related events, including staff who are designated as official photographers and audio and video recorders.
Attendees will have a way to visibly signal their preference for photography at the conference. You agree to consider and act according to these preferences:
Attendees who are not visibly signaling their preference should always be asked for permission before photographing. There is no prior opt-in for audio or video recordings: you must always ask before recording.
The event may have one or more staff taking photographs and/or audio or video recordings during the event. These staff will respect attendees' preferences regarding photography and recordings.
If the Python Software Foundation or PyBeach organizers chooses to publish photographs and recordings taken by event staff, we will publish them under a Creative Commons license. The PSF and PyBeach further reserve the right to use those photographs and recordings in promotional materials to promote PyBeach and/or the use of free and open source software.
If there is a violation of this policy, event organizers will request that the photograph be removed from any sites where it was posted and deleted from the devices. In the event that this request is ignored or further violations occur, the participants violating this policy may be sanctioned or expelled from the conference without a refund or banned from future PyBeach events.
Students who register for a student ticket to attend the event may be required to provide event organizers with proof that they are eligible for registration as a student, such as providing a valid student ID card.
If you are attending the event as a presenter, it is your responsibility to ensure that your talk meets health and safety requirements under United States and California law. If you are unsure about what this means, please contact the event organizers at speakers@pybeach.org.
The event Health and Safety Policy applies to all participants at the event.
Anyone who lives outside the United States will need a passport and may require a visa to gain entry into the United States. Please contact your local United States Embassy to determine your travel needs. You should verify you have the right to enter the United States well in advance of the event, and take into account the Cancellation Policy above if you are unable to attend. If you are denied entry at the United States border despite holding a valid passport (and visa, if you are required to have one), we refund your ticket in full and will not charge a cancellation fee.
Where a letter of invitation is required, one will be issued by event organizers for presenters whose submissions have been accepted.
This document was derived from the Linux Australia Event Terms and Conditions and the North Bay Python Terms and Conditions